Scheduled Hours
37.5
Position Summary
Under the general direction of the Director of Finance and Operational Services, this position provides high level financial analysis, planning support and operational oversight for the School of Continuing and Professional Studies (CAPS). The role is responsible for complex student financial operations while serving as a key advisor on long-term planning, resource optimization and financial policy. This position integrates financial analysis, forecasting, modeling, and data-driven insights to support strategic decision-making and ensure CAPS’s fiscal sustainability across diverse budget types, including gifts, revenue accounts, grants, contracts, endowments, self-sustaining budgets, and state funds.
Job Description
Primary Duties & Responsibilities:
Strategic Budgeting
- Support the Director by providing analytical leadership across CAPS’s budget, accounting, and functions, ensuring systems, processes, and controls promote financial accuracy and operational efficiency.
- Translate academic, operational, and enrollment plans into multi-year financial scenarios and contribute to the development of CAPS’s annual and long-range all-funds operating budget.
- Conduct monthly variance, trend, and quarterly forecasting analyses to identify financial risks, opportunities, and resource needs; recommend action steps and spending adjustments that align with strategic priorities.
- Oversee fiscal operations including reconciliations, allocations, and year end close, applying analytical review to strengthen compliance and integrity.
- Collaborate with CFU accounting and financial planning to resolve complex financial issues and align CAPS's financial operations with institutional policies.
- Oversee instructor and academic payroll processes in Workday, ensuring accurate costing, appointments, workflow routing, and compliance with university policy and the adjunct collective bargaining agreement.
- Maintain and optimize financial data systems, including designing, refining, and analyzing reports from Workday Finance and Workday HCM to support forecasting, budgeting, and operational decision-making.
- Assist Director of Finance and Operational Services with functions related to CAPS, Workday FDM and HRM structure, including but not limited to cost center hierarchy, chart of accounts maintenance, work tags, non-carryforwards, projects, gifts, grants, and endowments; serve in lead security roles in Workday.
Student Financial Strategy & Operations
- Provide strategic oversight of student financial processes, ensuring accurate billing, collections, payment processing, and financial communication across undergraduate, graduate, and noncredit students.
- Collaborate with Student Financial Services (SFS) in PowerFAIDS awarding, by providing necessary CAPS program data, reviewing aid trends, and ensuring alignment with tuition structures and institutional policies.
- Oversee CAPS scholarship awarding, collaborating closely with the Academic and Student Success teams to identify eligible students, evaluate need and merit factors, and determine award levels.
- Create, review and analyze reports from Workday Student to monitor student financial activity, enrollment trends, outstanding balances, and operational impacts on revenue and aid.
- Oversee financial services policy changes that improve and maintain student retention and satisfaction.
Financial Analysis, Reporting & Special Projects
- In collaboration with CAPS Statistical Data Analyst, develop and maintain comprehensive financial reports and dashboards across budgets, payroll, student accounts, scholarships, enrollment trends, academic programs, and restricted funds.
- Integrate and analyze data from Workday Finance, Workday HCM, and Workday Student to support forecasting, tuition modeling, and strategic decision-making.
- Execute high-impact special projects aligned with CAPS’s strategic priorities.Provide strategic insights and recommendations to the Director and senior leadership.
- Conduct complex financial modeling and scenario planning.
Policy, Systems, and Process Improvement
- Develop, implement, and refine financial and operational policies that strengthen internal controls and improve efficiency.
- Evaluate and enhance workflows and data structures in Workday Finance, Workday HCM, and Workday Student.
- Serve as a subject-matter resource to CAPS colleagues on financial processes, systems, compliance, and best practices.
Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Physical Effort
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications/Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (3 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
The school of Continuing and Professional Studies' Standard hours are Monday - Friday 8:30am - 5:00pm CST with your specific working hours to be discussed and finalized with your supervisor. Your hours may be modified based on departmental needs.
Preferred Qualifications
Education:
Master's degree - Accounting, Master's degree - Finance
Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Confidentiality, Data Analysis, Database Management System Software, Financial Analysis, Interpersonal Communication, Oral Communications, Organizational Savvy, Prioritization, Spreadsheets, Strategic Recommendations, Word Proccessing, Workload Management, Written Communication
Grade
G12
Salary Range
$58,400.00 - $99,700.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please emailCandidateQuestions@wustl.eduor call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
