Job Details
Under the general supervision of the Manager Medical Education, and in conjunction with the Program Director and the DIO, the Emergency Medicine Program Administrator is primarily responsible for coordinating the administrative activities to promote efficient and effective services of the Jefferson Health East Region’s Emergency Medicine Residency Program. Responsible for ensuring compliance with regulatory organizations for graduate medical education. Coordinates special projects and effectively communicates between internal departments and external agencies.
Job Description
- Manages residency recruitment activities of the Emergency Medicine program, including:
- Manages applications through the Electronic Residency Application Service (ERAS)
- Assists program director(s) in screening and selection of candidates for interview
- Schedules candidate interviews with faculty, meeting with residents and tour of facilities
- Manage electronic and phone communication regarding application and interview status as well as general residency program questions from applicants
- Assists the program director(s) in submitting the rank order list to the National Residency Matching Program (NRMP)
- • Program Letters of Agreement (PLAs).
- Manages ACGME required PLAs between the Emergency Medicine program and participating sites
- Reviews and ensures all PLAs meet ACGME requirements and institutional policies and procedures.
- ACGME documentation and Annual Data System (ADS), milestones, surveys and Annual Program Evaluations (APEs).
- Oversees ACGME ADS system for the Emergency Medicine Residency Program and resident submissions and updates pursuant to ACGME requirements.
- Supports institutional and program initiatives related to resident well-being, patient safety, quality improvement, diversity, the learning environment, faculty development, housestaff supervision, work hours, professionalism and other relevant topics.
- Maintain knowledge of current medical licensure requirements, immigration policies, ACGME accreditation and institutional requirements
- Understand the curriculum, educational goals, and policies of the residency program
- Enter, maintain and update resident rotation schedules in New Innovations in a timely manner, and in compliance with CMS for GME reimbursement
- Oversees the maintenance of each residents professional portfolio to support the transcript requirements for advancement to the next PGY level and sit for specialty boards
- Provides guidance to residents on program and GME policies, and non-clinical aspects of the program
- Serve as a liaison with other departments and affiliated institutions where residents rotate
- Complete verification of post-graduate training for former residents in a timely manner
- Assists the Program Director and DIO and with the preparation of program site surveys from the ACGME
- Coordinates and proctors the annual specialty in-service examination
- Maintains residents’ scholarly activity data for GME office and ACGME annual update
- Communicates directly with specialty board, and other organizations
- Manages the evaluation process of the residents by distributing, tracking and filing rotation evaluations in New Innovations
- Monitors resident duty hours, runs monthly duty hour violation report in New Innovations
- Coordinates semi-annual resident reviews with program director
- On-boards new residents to the program, including program specific orientation
- Coordinates the graduation and completion of training for residents, including graduation ceremony, exit survey, gathering of all data forms, final evaluations, phone, ID badge, etc.
- Attends monthly GME Administrator meetings
- Completes program alumni graduate verification requests that are required for hospital and licensure privileges and approvals
- Manage annual training license applications through the NJ Board of Medical Examiners, as well as outside rotations for the Emergency Medicine residents. Maintains documents and files as required for compliance by the ACGME, and other accrediting bodies.
- Manage other duties as assigned.
QUALIFICATIONS:
- 3 + years of coordinator/project management experience in medical education strongly preferred.
- Bachelor’s degree in Healthcare Administration or related field strongly preferred.
- Excellent interpersonal and communication skills, both written and verbal. Must be detail-oriented and adaptable to change.
- Ability to work effectively with individuals at all levels of the organization, work effectively in a team environment, as well as independently.
- Must have the ability to prioritize responsibilities, manage multiple tasks, and be willing to learn new skills (e.g. software programs.)
- Strong knowledge of Microsoft Office. Knowledge of New Innovations Residency Management System preferred.
Salary Range:
$54662.40 - 68328.00 - The anticipated salary range for this position is included in the above posting. The actual rate will be determined based on candidate experience, skills, and qualifications. This position is not eligible for an annual incentive
Salary Range
The actual hiring rate will be determined based on candidate experience, skills and qualifications. This position is not eligible for an annual incentive.
Work Shift
Workday Day (United States of America)
Worker Sub Type
Regular
Primary Location Address
18 East Laurel Road, Stratford, New Jersey, United States of America
Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.
Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.
Benefits
At Jefferson, we offer a comprehensive total rewards package designed to support the health and well-being of our colleagues and their families. It includes a wide range of benefits including competitive pay, health and retirement benefits, life and disability insurance, paid time off, educational benefits, financial and mental health resources and much more. Our diverse benefits offerings ensure you have the coverage and access to services you need to thrive both personally and professionally.
