Administrative Office Supervisor - Geriatrics

CP00001 Washington University in St Louis • Full-time • Wohl Hospital, United States of America • 2w ago

Scheduled Hours

Position Summary

Supervises the work of administrative support staff and manages administrative processes for division/department. Makes decisions that are responsible, accountable, justifiable, and defensible in accordance with department/WashU policies and procedures.

Job Description

Primary Duties & Responsibilities:

Supervises and evaluates administrative support staff.
Plans and allocates resources to effectively staff and accomplish the work necessary to meet productivity and quality goals.
Plans, evaluates, and improves the efficiency of business processes and procedures to enhance speed, quality, efficiency, and output.
Reports on status and progress for areas goals and objectives.
Acts as liaison for the division/department with various partners inside and outside of the University to assure compliance with policies, implementation of new policies and accuracy of data.
Supervises and manages the processes for various administration functions which may include duties such as assisting faculty and postdoc researchers, coordinating support and coverage during leaves/absences, billing compliance workflow, audits, and reviews; assisting with academic and student program process management.
Plans events (seminars, conferences, ceremonies, receptions, lectures, symposia) as necessary.
Schedules trainings and/or other refresher sessions for employees as needed.
Oversees communications: websites, newsletters, brochures, publications; works with Department IT support and Department Communications on technology and strategies.
Coordinates grant and financial activities with division/department accounting/grant administrators.
Works to ensure compliance with all deadlines and requirements.
Coordinates Faculty onboarding with Department HR team and assists as applicable tenure cases and promotions.
Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions:

Normal office environment.

Physical Effort:

Typically setting at a desk or table.

Equipment:

Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Administration And Office Support (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Bachelor's degree

Certifications:

No additional certification unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Accounting, Analytical Thinking, Bookkeeping, Group Problem Solving, Oral Communications, Spreadsheets, Strategic Planning, Supervisory Management, Word Proccessing, Written Communication

Grade

G10

Salary Range

$49,700.00 - $82,100.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please emailCandidateQuestions@wustl.eduor call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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