Scheduled Hours
40
Position Summary
Provides general office, document preparation and administrative support for an individual, department, office or designated staff group.
Job Description
Primary Duties & Responsibilities:
This position will provide administrative support in a fast-paced environment for an individual, division, or designated staff group. This may include preparing correspondence, reports, and presentations; managing, manipulating, and formatting data and spreadsheets; event and travel support; managing calendars; and managing the division’s social media, and other administrative tasks as assigned.
- Provide administrative support which may include sorting/disturbing mail and faxes, telephone support, and greeting invited speakers and guests; responds to inquiries from both external and internal sources and provides information using established guidelines or referring to appropriate department.
- Assist with scheduling routine appointments, maintaining office/department calendars, and making routine travel arrangements. Prepares travel expense reimbursement according to guidelines.
- Performs data entry such as invoices and purchase orders, ensuring items are complete through the systems. Monitors, orders, and stocks division supplies.
- Maintains and updates division’s contact information, directories, departmental lists, email lists, databases, and websites. Coordinate and update the division’s social media sites, including the NORC website.
- Coordinates the division’s IT needs, including ordering computers, telephones, and software. Coordinate disposal and disconnection as needed. Coordinate hybrid meetings which could include projectors, computers or creating links.
- Performs other duties as assigned.
Working Conditions:
Job Location/Working Conditions
- Normal office environment
- Ability to travel to various on- and off-campus locations
Physical Effort
- Typically working at desk or table
- Repetitive wrist, hand or finger movement
- Occasional lifting (25 lbs or less)
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications:
No specific certification is required for this position.
Work Experience:
Administration And Office Support (1 Year)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
The Division of Nutritional Science and Obesity Medicine is nationally recognized leaders in nutrition, metabolism, obesity and aging research. We perform cutting-edge basic and clinical research, and we train future leaders in the fields of nutritional science & obesity medicine. The division is also home to the Center for Human Nutrition, which focuses on obesity and nutrition research at the School of Medicine.
Preferred Qualifications
Education:
No additional education unless stated elsewhere in the job posting.
Certifications:
No additional certification unless stated elsewhere in the job posting.
Work Experience:
Administrative (3 Years)
Skills:
Communication, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Organizing
Grade
G06-H
Salary Range
$17.87 - $27.06 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please emailCandidateQuestions@wustl.eduor call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
