Medical Secretary III - Minimally Invasive Surgery (Bariatrics)

CP00001 Washington University in St Louis • Full-time • BJHN Center For Outpatient Health, United States of America • 4d ago

Scheduled Hours

Position Summary

We are seeking a compassionate, organized, and patient-focused Individual to join our Minimally Invasive Surgery team, specifically supporting the Bariatric Surgery Weight Loss & Metabolism Center.

In this vital role, you will provide personalized guidance, support, and advocacy for patients navigating the bariatric surgery process. You will play a key role in ensuring patients feel informed, supported, and empowered throughout their journey to surgery.

Job Description

Primary Duties & Responsibilities:

Transcribes medical documents, such as physician’s letters, correspondence, nurse’s notes and manuscripts; if order entry in the electronic medical record is part of the job function, completes requisitions/orders per Washington University guidelines.
Maintains physician’s daily appointment schedule and calendar, schedules meetings, arranges conference calls, reserves catering services, makes travel arrangements and completes travel expense reports.
Schedules appointments and procedures for patients.
Prepares patient charts, including delivering workups.
Greets visitors, answers telephone, takes messages and screens patient inquiries, providing information according to departmental procedures and policies.
Serves as a liaison between patients, physicians and staff, providing routine information to patient inquiries.
Assists administrative/clinical staff during peak times, vacations/illnesses.
Assists with retrieval and delivery of reports, films, etc.
Performs other duties as assigned.

Clinic Days – Barnes West County Medical Office Building 4 Clinic:

Educate patients about bariatric surgery program requirements and insurance coverage.
Serve as a knowledgeable and approachable resource for patients and families.

Office Days – Center for Outpatient Health off Kingshighway:

Act as a primary advocate and liaison for patients progressing toward surgery.
Manage patient via EPIC (InBasket messages, appointment notifications).
Assist with administrative tasks including; completing FMLA and disability paperwork, managing incoming/outgoing faxes, answering backline patient calls, coordinating surgery scheduling and conducting surgery reminder calls.

Working Conditions:

Normal office environment.
Patient care setting.

Physical Effort

Typically sitting at desk or table.

Equipment

Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Medical Office Setting (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Associate degree

Certifications:

No additional certification unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Communication, Decision Making, Medical Terminology, Microsoft Office, Software Packages, Working Independently

Grade

G07-H

Salary Range

$19.29 - $29.91 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please emailCandidateQuestions@wustl.eduor call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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