Description
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Job Title: Transplant Billing and Accounts Payable Specialist
Entity: HUP- Hospital of the University of Pennsylvania
Department: Transplant Admin
Location: Hospital of the University of Pennsylvania, 3400 Spruce Street, Philadelphia, Pa
Hours: Full Time, Monday - Friday
**Competitive Benefits, Career Growth Opportunities and Tuition Assistance at University of Pennsylvania! **
Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical, and business professionals across all disciplines.
Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?
Summary:
- Under the supervision of the Business Operations Administrator, the Transplant Billing and Accounts Payable Specialist is responsible for managing the Accounts Receivable and Accounts Payable activity of the Penn Transplant Institute (PTI), inclusive of all solid organ programs, the VAD implant program, the Clyde F. Barker Transplant House, and the Donor Care Center. The Transplant Billing and Accounts Payable Specialist is the primary liaison between the PTI and external vendors as related to invoice review, processing, and ensuring timely payment as defined in individual vendor agreements and terms. This position supports the Business Operations Administrator in expense review activities weekly to identify issues and trends, and supports the overall fiscal budget projection activities based on current and proposed invoiced activity.
Responsibilities:
- Responsible for managing the Penn Transplant Institute Business Office email account, receiving, responding to, and processing all emails, requests, and invoices received.
- Serves as primary liaison to external vendors accounting teams in relation to invoice processing and accounts receivable.
- Responsible for interfacing with new vendors to correctly have them added within the UPHS Accounts Payable system, including but not limited to collecting and submitting sensitive information and W9s.
- Responsible for reviewing clinical activity with the Business Operations Administrator to accrue all invoices during monthly financial close activities, including follow-up to any vendors for missing invoices.
- Submits all purchase order requests for invoice processing, including supporting the PTI Administrative Coordinator with minor equipment or supply ordering when necessary.
- Creates, submits, and follows up on all PTI Accounts Receivable including but not limited to vendor credits/refunds, professional billing for organ recovery activity, and other reimbursable activity across the PTI.
- Works with Living Donor Financial Coordinator to process and pay any invoices and claims related to outside living donor diagnostic services at outside medical facilities.
- Responsible for submitting any major equipment or capital requests through the current UPHS process.
- Responsible for reviewing appropriate financial reporting documents including, but not limited to, Received Not Invoiced and Invoiced Not Received, resolving any issues that could prohibit timely invoice payments.
- Maintains knowledge of current Accounts Payable protocols, processes, and guidelines to ensure appropriate flow of invoice submissions and timely payments.
- Establishes and maintains professional relationships with internal and external contacts.
Credentials:
Education or Equivalent Experience:
- H.S. Diploma/GED (Required)
- Education Specialization:
Equivalent Experience:
•And 2+ years Healthcare experience
- Associate of Arts or Science
- Education Specialization:
Business Administration, Management, Accounting, or Finance
Equivalent Experience:
•And 2+ years General Ledger and Accounting Principles, including cost accrual accounting.
- Other
- Education Specialization:
Equivalent Experience:
•And 1+ years Vendor and customer support relationships
We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.
Live Your Life's Work
We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.
